Minutes of the Louisville Public Library Board of Trustees for March 11, 2008

Call to Order:
Meeting was called to order by Ms. Holmes at 4:30 p.m.

Members present:
Ms. Holmes
Mr. Anderson
Ms. Mickley
Mr. Schumacher.

Members absent:
Mr. Barton
Ms. Berg
Mr. Hornick.

Staff present:
Mr. Michael Snyder, Director
Ms. Michele Monnette, Clerk-Treasurer

Allen Gress, Nimishillen Trustee
Betty Carper, Treasurer, Library Campaign Fund

R24-08 Mr. Anderson motioned to excuse Ms. Berg, Mr. Barton and Mr. Hornick from meeting, Ms. Mickley seconded the motion and all voting yes.

Additions or corrections to the agenda:
7d) Field Trip to Poland Library

Public/Staff presentations:
None

Consent Agenda:

a)Approval of the minutes of the regular meeting on February 12, 2008.

b)Acceptance of the staff Continuing Education monthly report – None

c)Acceptance of statistical report – None

d)No gifts, honoraria, reimbursements or claims were received this month.

e)No changes in the furniture and equipment inventory.

R25-08 Mr. Schumacher motioned to approve items a – e on the above consent agenda, seconded by Mr. Anderson and all voting yes.

Clerk-Treasurer:

a)Financial Report for February 2008 was reviewed and is on file with the Clerk-Treasurer.

b)Bills paid for February 2008 were reviewed and are on files with the Clerk- Treasurer.

Old Business

a) Received $2,000.00 from the Louisville Eagles Club
R26-08 Mr. Schumacher motioned to appropriate the donation of $2,000.00 (see breakdown), Mr. Anderson seconded the motion and all voting yes.

• $650.00 for Children’s early reading books and materials for parents
• $250.00 for Printing & publicity to print flyers and posters
• $1,100.00 for display rack for “back packs” and other materials
• café table and two chairs for Young Adult reading area

New Business

a) Interior-Exterior Maintenance Agreement
R27-08 Motion by Ms. Mickley to approve the contract renewal with Donna Sharp for interior-exterior maintenance agreement for 2008 – 2009, Mr. Anderson seconded the motion and all voting yes.

Report of the Board Committees

a)Finance Committee - None

b)Personnel Committee - Still has outstanding business

c)Property Committee – Discussion of library facility options.

Mr. Schumacher opened discussions concerning the Old Middle School and several ideas including being a part of a focus group with Louisville Public Schools.

R28-08 Motion by Mr. Anderson to accept the idea to be part of the Louisville Public Schools community focus meetings, Mr. Schumacher seconded the motion and motion carried with the votes recorded as follows:

• Mr. Anderson – Yes
• Mr. Schumacher – Yes
• Ms. Holmes – Yes
• Ms. Mickley – No

R29-08 Motion by Mr. Anderson to authorize the Property Committee to work with the CIC and Louisville Public Schools to present four questions at the community focus meetings, Mr. Schumacher seconded the motion and motion carried with the votes recorded as follows:

• Mr. Anderson – Yes
• Mr. Schumacher – Yes
• Ms. Holmes – Yes
• Ms. Mickley – No

d) Visit to the Poland Branch Library

Report of the Library Director

a)SLIC progress report

b)Board of Trustees monthly meetings beginning at 4:30 p.m.

• April 8
• May 13
• June 10
• July 8
• August 12
• September 9
• October 14
• November 11
• December 9

c) Board of Trustees Committee Goals for 2008:

• April
  Finance Committee to develop 1st draft of 2009 operating budget

• May
  Property Committee to review custodian issue

• June
  • Finance Committee to close out the Bonnot Fund
  • Finance Committee to review contract with Unique Management, Inc.
  • Finance Committee to revisit the Contingency Budget with the intent of Increasing the Materials categories
  • Personnel Committee to revise Position Descriptions for Clerk-Treasurer, Director and Assistant Director
  • Personnel committee to review Salary Range Schedule

• Aug Ad hoc Technology committee to review relevant Policies and Procedures

• Sept Ad hoc Bylaws Committee will submit its report for Board of Trustee consideration

c)Scheduled programs, events, and activities for 2008:

• March 15 “Civil War Saturday” @ the Library
• March 20 “To Kill a Mockingbird” @ Thursday Evening Book Club
• April 3 “Molly Brown” featuring Carol Starre-Kmieck
• April 7 “Star Watch” at the Library (Nature Center)
• April 15 “So You Want to be a (Rotary) Exchange Student?”

Adjournment:
R30-08 Motion by Ms. Mickley to adjourn meeting at 6:05 p.m., Mr. Anderson seconded the motion and all voting yes.

Respectfully Submitted,

Mr. Barton, President
Louisville Library Board of Trustees

Mr. Hornick, Secretary
Louisville Library Board of Trustees