Minutes of the Louisville Public Library Board of Trustees for January 8, 2008

Call to Order:
Meeting was called to order by Mr. Barton at 4:35 p.m.

Members present:
Ms. Mickley
Ms. Holmes
Mr. Schumacher
Mr. Barton

Members absent:
Ms. Holmes motioned to excuse Ms. Berg and Mr. Anderson from the meeting, Mr. Schumacher seconded the motion and all voting yes.

Mr. Hornick was present during the meeting at 5:15 p.m.

Staff present:
Mr. Michael Snyder, Director
Ms. Michele Monnette, Clerk-Treasurer

Additions or corrections to the agenda:
Letter of thanks from Georgeanne McGinnis

Reorganization of the Board of Trustees:

a) Nomination of Officers for 2008
R01-08 Mr. Schumacher motioned to nominate Mr. Barton as President, Ms. Holmes as Vice President and Mr. Hornick as Secretary for the 2008 Board of Trustees, Ms. Holmes seconded the motion and all voting yes.

b) Election of Officers for 2008
R02-08 Mr. Schumacher motioned to accept the officers as nominated, Ms. Holmes seconded the motion and all voting yes.

c)Dr. Gregory Anderson will be sworn in as a new board member before the next meeting.

d)Appointment of Clerk-Treasurer for 2008
R03-08 Ms. Mickley motioned to appoint Michele Monnette Clerk-Treasurer for 2008, Mr. Schumacher seconded the motion and all voting yes.

e) Appointment of Director/Deputy Clerk-Treasurer for 2008.
R04-08 Ms. Holmes motioned to appoint Michael Snyder as Director/Deputy Clerk-Treasurer for 2008, Ms. Mickley seconded the motion and all voting yes.

f) Set time, dates, and place for regular meetings.
R05-08 Ms. Holmes motioned to set the regular meeting on the second Tuesday of each month at 4:30 p.m., Ms. Mickley seconded the motion and all voting yes.

g) Board Committee members list for 2008 is on file with Clerk-Treasurer.

Consent Agenda:

a)Approval of the December 11, 2007 Regular Board Meeting Minutes.

b)Continuing Education – None

c)Approval of the December 2007 Circulation Report; total circulation 21,276. June 2007 total circulation has been corrected to read 24,488.

d)No gifts, honoraria, reimbursements or claims were received this month.

e)Book Truck, Item #00544 has been deleted from the furniture & equipment inventory.

f)The Library will close on Tuesday, February 26th for implementation of and training for the new Integrated Library System.

R06-08 Ms. Mickley motioned to approve items a – f on the above consent agenda, seconded by Mr. Schumacher all voting yes.

Clerk-Treasurer:

a) Bills paid for December 2007 were reviewed and are on file with the Clerk- Treasurer.

b)Financial Report for December 2007 was reviewed and is on file with the Clerk-Treasurer.

c) Blanket approval to pay bills for 2008.
R07-08 Ms. Holmes motioned to authorize blanket approval to pay bills for 2008, Ms. Mickley seconded the motion and all voting yes.

d) Authorize officers to sign checks in 2008.
R08-08 Mr. Schumacher motioned to authorize the President and Vice President to sign checks in 2008, Ms. Mickley seconded the motion and all voting yes.

e) Re-invest interest
R09-08 Ms. Holmes motioned to authorize re-investment of interest, Mr. Schumacher seconded the motion and all voting yes.

f) Banking resolution is necessary if there are any changes to signatures.

g) Approval of Amendment to Letter of Arrangement from Auditor of State.
R10-08 Ms. Holmes motioned to approve the amendment to the Letter of Arrangement by the Auditor of State for the 2005 and 2006 Audit Services an additional amount of $600.00 for a grand total of $8,100.00, Mr. Schumacher seconded the motion and all voting yes.

Old Business
None

New Business

a) Disruptive behavior – eviction policy.
R11-08 Ms. Holmes motioned to approve the Disruptive Behavior – Eviction Policy regarding the eviction of patrons who exhibit disruptive behavior, Ms. Mickley seconded the motion and all voting yes.

b)Staffing issues – There will be 2 vacancies due to resignations.
R12-08 Ms. Holmes motioned to move forward with the application and interview process to replace the vacancies of employees; Mr. Schumacher seconded the motion and all voting yes.

c)Officer and Director Insurance quotes.
R13-08 Ms. Mickey motioned to accept the quote by Ramsburg Insurance Company for the Officer and Director’s Insurance for 2008, Mr. Schumacher seconded the motion and all voting yes.

d)Team Building Activity

Report of the Board Committees

a)Finance Committee will meet in February on final appropriations for 2008.

b)Personnel Committee will meet in February on staffing issues and evaluations.

c)Property Committee will meet in February on goals for 2008.

Report of the Library Director

a)Board of Trustees will meet on 2nd Tuesday of each month beginning at 4:30 p.m.

b)Board of Trustee Committee meetings will be scheduled.

c)‘Year in Review’ attachment is on file with the Clerk-Treasurer.

d)Scheduled programs, events, and activities for 2008.

• January 14 and 28 High School athletes @ Story Hour
• January 10 Library Friends Annual Meeting
• January 18 “Scrap Booking 101”
• January 24 “Thursday Evening Book” Club
• February 12 History of Valentines by Janet Metzger
• February 19 K-9 Program
• February 26 Innovative Interfaces goes live
• February 28 Molly Brown @ the Library by Carol Starek
• March 15 Civil War Saturday @ the Library

Adjournment:
R14-08 Motion by Ms. Holmes to adjourn meeting at 5:10 p.m., Mr. Schumacher seconded the motion and all voting yes.

Respectfully Submitted,

Mr. Barton, President
Louisville Library Board of Trustees

Mr. Hornick, Secretary
Louisville Library Board of Trustees